Board Member Responsibilities

The AAfPE Board of Directors is responsible for governing and leading the association. AAfPE expects that all board members will 

  • Be informed (and follow) about AAfPE's mission, goals, position statements, strategic plan, bylaws and policies
  • Attend all board meetings and functions
  • Assist the board in carrying out its fiduciary responsibilities
  • Complete all assigned tasks
  • Serve on committees or task forces and offer to take on special assignments
  • Suggest possible nominees to the board who can make significant contributions to the work of the board and AAfPE
  • Expand AAfPE's reach
  • Keep up-to-date on developments in the field of paralegal and legal studies

Board members also have responsibilities specifically associated with their positions on the board. 

  1. President
  2. President-Elect
  3. Immediate Past President
  4. Treasurer
  5. Secretary
  6. Regional Directors
  7. Director, Associate Programs
  8. Director, Baccalaureate Programs
  9. Director, Certificate Programs

President

  • Serve as the chief executive officer of the Association and Chair of the Management Committee (more commonly known as the Executive Committee)
  • Carry out all purposes, policies and activities established or specified by the Board of Directors and as set out in the bylaws
  • Schedule Board meetings
  • Preside at all meetings of the Association and of the Board of Directors
  • Serve as the ex-officio member of all committees, except the Nominating Committee
  • Appoint chairs to the standing and special committees, unless otherwise provided for in the bylaws
  • Function as the primary contact between the Association, Board of Directors and the Management Company
  • Approve all disbursements of the Association funds in the event the treasurer is unable to approve such disbursements
  • Appoint a parliamentarian who is familiar with the Association bylaws and the current edition of Robert’s Rules of Order to provide expert advice on parliamentary procedure at the annual business meeting
  • Serve as a voting member of the Board
  • Speak on behalf of AAfPE and as appropriate respond to requests for information about the Association from any publications

President-Elect

  • Serve as an officer of the Association and as a member of the Executive Committee
  • Perform all duties of the president in the absence of the president for whatever cause, and otherwise assist the president in implementing the established policies of the Board and bylaws
  • At the conclusion of the National Conference, set the date and time  for the first Board Meeting
  • Serve as a voting member of the Board
  • Oversee all membership activities for a one-year period, including:
    • Interface with Management Company to approve new applications
    • Submit a written membership report at each regular meeting of the Association and of the Board of Directors
    • Develop, amend, delete, and revise membership categories and membership qualifications as needed by and through the board and voting members
    • Complete other tasks related to membership as warranted

 Immediate Past President

  • Serve as an officer of the Association and as a member of the Executive Committee
  • Serve as a voting member of the Board
  • Oversee and handle nominations for open positions as well as processing of submissions for Honorary Member nominations unless the president appoints a chair sixty (60) days prior to the annual meeting of the Association pursuant to Paragraph 4.6.a of the bylaws
  • Oversee all membership activities for a one-year period, including:
    • Interface with Management Company to approve new applications
    • Submit a written membership report at each regular meeting of the Association and of the Board of Directors
    • Develop, amend, delete, and revise membership categories and membership qualifications as needed by and through the board and voting members
    • Complete other tasks related to membership as warranted
  • When necessary or the year prior to the completion of a contract period, chair the RFP process for management companies at the request and under the direction of the serving president
  • Prepare a written report to the Board prior to each Board meeting

Treasurer

  • Serve as an officer of the Association and as a member of the Executive Committee
  • Serve as a voting member of the Board
  • Approve all funds and disbursements subject to the approval of the Board of Directors (when necessary) and as provided in the budget
  • Chair the Finance Committee
  • Assist the management company in preparing a draft budget for the ensuing fiscal year for presentation to the Board of Directors for its consideration and approval at the January Board meeting
  • Oversee the processing of an tax returns and related paperwork
  • Submit a written financial report at each regular meeting of the Association and of the Board of Directors
  • Serve as the primary point of contact on behalf of the Board of Directors and the Association with the accounting department of the Management Association
  • Ensure all disbursements of Association funds are by Association check
  • Notify the management company of any adjustments to financial report
  • Suggest additional sources of revenue and advise of means to curb costs

Secretary

  • Serve as an officer of the Association and as a member of the Executive Committee
  • Serve as a voting member of the Board
  • Prepare the minutes for all meetings
  • Assist the president in any way, including giving notice of meetings
  • Create and maintain “to do” lists for Board members and Headquarters
  • Track all policies and procedures passed at any Board or Business Meeting
  • Oversee drafts of proposed amendments and distribution to the voting membership at least thirty (30) days prior to the date of the annual Business Meeting

Regional Directors

  • Communicate with members of the region being represented
  • Fulfill all duties and obligations contained in the Board approved Regional Conference Manual
  • Bring issues of concern from regional members to the attention of the Board of Directors
  • Work closely with the president-elect, the management company and the Directors of the various programs to recruit new members and encourage the renewal of existing members
  • Assist the Membership Committee in communicating with an Association member when a school in the region falls out of compliance regarding membership
  • Assist the Publication Chair with acquiring articles from the Director’s region for inclusion in any Association Publications
  • Assist the President-Elect and Headquarters as needed in acquainting new program directors/members with the benefits of membership in the Association
  • Assist the Membership Chair and Headquarters in ensuring current information regarding a member is listed at the Association website
  • Provide any other membership follow-up as requested by the President-Elect
  • Attend Board meetings
  • Assist in the implementation of directives from the AAfPE Board meetings
  • Preside over the regional luncheon at the regional conference and conduct the regional business meeting at the Annual Conference
  • Recruit regional members to serve on committees and task forces as either chairs or members to ensure adequate regional representation and fairness to all regions
  • Recruit members or volunteers to host a regional meeting
  • Meet with the host of the regional conference and review the expectations of the Board for the regional conferences
  • Work with the regional host and the Executive Director, serving as the liaison for the regional conference
  • Oversee the regional conference as the Association’s Board representative
  • Promote the regional conferences to regional members and encourage attendance
  • Thank vendors for attending the regional conference and supporting the Association
  • Prepare a written report to the Board prior to each Board meeting as requested by the president

 


Director – Associate Programs

  • Attend Board meetings
  • Assist in the implementation of directives from the AAfPE Board meetings
  • Serve as a member of the Membership Committee as needed, actively recruit new members and assist in the renewal of existing members
  • Chair the Associate Program Meeting at the Annual Conference
  • Communicate with members who offer an Associate Program on any relevant matter
  • Bring issues of concern from constituents to the attention of the Board
  • Prepare a written report to the Board prior to each Board meeting as requested by the president 

 Director – Baccalaureate Programs NEW!

  • Attend Board meetings
  • Assist in the implementation of directives from the AAfPE Board meetings
  • Serve as a member of the Membership Committee as needed, actively recruit new members and assist in the renewal of existing members
  • Chair the Baccalaureate Program Meeting at the Annual Conference
  • Communicate with members who offer a Baccalaureate Program on any relevant matter
  • Bring issues of concern from constituents to the attention of the Board
  • Serve as Chair of the Publications Committee
  • Assist as needed in the publishing of The Legal Educator and any other Association publications
  • Prepare a written report to the Board prior to each Board meeting as requested by the president

Director – Certificate Programs NEW!

  • Attend Board meetings
  • Assist in the implementation of directives from the AAfPE Board meetings
  • Serve as a member of the Membership Committee as needed, actively recruit new members and assist in the renewal of existing members
  • Chair the Certificate Program Meeting at the Annual Conference
  • Communicate with members who offer a Certificate Program on any relevant matter
  • Bring issues of concern from constituents to the attention of the Board
  • Serve as Chair of the LEX Committee
  • Assist as needed in the application and approval process for the creation of new LEX Chapters
  • Assist as needed in the application and approval process of LEX Inductees
  • Generate, disseminate and review the LEX Scholarship essay
  • Chair the committee responsible for the selection of the LEX Essay winner
  • Prepare a written report to the Board prior to each Board meeting as requested by the president